This is how HEINI works in your operation.
HEINI shows up not as modules, but as cases. Product data, quotes, orders, content and preparatory accounting — brought into a calmer daily flow.
Go-live faster on catalogs, product data and sales channels
HEINI reads supplier documents, structures product data and readies assortments so they hit the shop floor sooner.
- Move data from Xentral to Odoo and make it sales-ready
- Ingest supplier PDFs and Excel files and route them
- Prepare price changes in the PIM
- Publish content to Amazon and Shopware after approval
Less manual data work. Faster go-live across channels.
Prep quotes, orders and back-office cases
HEINI sorts incoming cases, prepares quotes and queues decisions where they belong.
- Pre-sort overnight orders for the back office
- Turn inquiries into prepared quote cases
- Forward orders to suppliers after approval
- Draft answers to delivery-status questions
- Prepare B2B quotes in the background
- For complex tenders, pre-draft supplier inquiries and decision proposals
The back office talks to customers and suppliers. HEINI keeps the beat in the background.
Prep content, campaigns and communications
HEINI supports not only operational cases, but also preparatory marketing and communications work.
- Prepare marketing campaigns
- Lay out content campaigns in a structured way
- Draft product and sales copy from existing data
- Queue social posts for approval and publish on sign-off
Less idle time between idea, approval and publish.
Prep accounting and period close
HEINI structures preparatory accounting work — without taking responsibility off your shoulders.
- Match and prepare incoming payments
- Queue dunning letters for approval
- Surface current booking status
- Prepare the month-end close
- Queue VAT pre-filings for decision, based on prepared balances
Leadership sees what's coming. The back office approves where needed. HEINI keeps the prep moving.
How the operation starts up
- 07:45
The back office logs in. HEINI has already sorted overnight orders.
- 08:15
Four orders prepared, five quotes queued for approval. Time for customers, suppliers and the first coffee.
- 08:55
The new content campaign is prepared and waiting for approval.
- 09:15
Incoming payments and dunning are prepared. The back office signs off.
- 10:45
HEINI handles delivery-status questions, keeps the website chat moving and has ten more quotes ready.
HEINI doesn't take the workday away. It takes the prep work out of the workday.
How the decision stays with a human
HEINI runs on a clear principle: prepare, don't decide.
What HEINI prepares
- ✓Data
- ✓Cases
- ✓Quotes
- ✓Orders
- ✓Content
- ✓Accounting prep
What humans approve
- ●Price deviations
- ●Special cases
- ●External communication
- ●Payments
- ●Tax- or legally-relevant steps
- ●Business-critical decisions
HEINI prepares. You approve.
What HEINI can't do — and shouldn't
- ×No payments triggered without approval.
- ×No unilateral price changes.
- ×No cases closed without approval.
- ×No uncontrolled forwarding.
- ×No responsibility pulled away from the human.
HEINI doesn't take responsibility off your shoulders. It takes the prep off your plate.
This is how HEINI works day-to-day.
To see HEINI prepare a typical case from your business, book a demo.