HEINI · Business software with an AI colleagueSoftware + AI colleagues

Your business. One workplace.

Built-in software and AI for your whole business.Built-in software for CRM, product data, configuration and parts lists.

Less retyping. More time for your customers.

HEINI connects customers, products, orders and manufacturing. With its own business software, AI colleagues and shared company knowledge.

Prep work on autopilot. You approve. Your ERP can stay.

See HEINI on my own caseExplore my case What could HEINI replace?
Built-in software
Customer management, product data, configuration and parts lists.
Potential replacements
Separate product upkeep, configurators and sales trackers — after scope review.
Save money
Remove cancellable software bills. Factor in HEINI and running costs.
Free up time
Less searching, retyping and chasing. More time for customers.
Explore the full scope

From sales and marketing through product data, purchasing and manufacturing to accounting preparation, financial control and forecasts.

Your ERP can stay.

Built-in software
Customer management, product data, configuration and parts lists.
Potential replacements
Separate product upkeep, configurators and sales trackers — after scope review.
Save money
Remove cancellable software bills. Factor in HEINI and running costs.
Free up time
Less searching, retyping and chasing. More time for customers.
Compare software and costs →

One order, shared product rules

Configure once. Deliver together.

A shared, permission-bound order folder keeps the associated records, decisions and next steps together. People only see information they are authorised to access.

Shared order folder from Team. Agree the illustrated application and manufacturing scope separately.

Illustrative workflow · no real customer data

PVC strip curtains. One mounting dimension changes.

The support rail must fit the revised specification. What changes for the drawing, parts list, price and manufacturing handoff?

The component comes from the confirmed 3D-printing example at PSE: the support rail holding the PVC curtain is printed. PSE is an affiliated business. The order and dimensional change shown here are illustrative; they are not a measured customer result.

PVC describes the curtain. Printing material, process, dimensions and quantity for the rail are not established here; they must be reviewed for the actual order.

Susi finds the order. The AI team prepares the next step.

Think of company knowledge as a filing cabinet. The order folder brings together the request, quote, drawing and decisions. Susi finds the customer context, previous agreements and relevant documents you are allowed to see. You can continue the conversation without explaining the order to every department again.

AI team lead: coordinates the agreed tasks, brings in the relevant specialist colleagues and combines their preparation.

Supervisor: the AI review role checks the agreed criteria, requests rework or presents an exception for a person to decide. Engineering, commercial approval and quality acceptance remain with the people responsible.

An explanation of the illustrated roles, not a record of work already carried out. Storing information does not make it confirmed or visible to everyone.

HEINI prepares the consequences

  • SalesMark the changed specification in the quote draft.
  • ProductKeep the proposed rail revision and drawing with the parts list.
  • PurchasingPrepare the changed material requirements for review.
  • FinanceBring cost and margin effects to the responsible people.

The work your team can avoid

Less retyping. Fewer version checks.

The same change stays with the quote, parts list and purchasing requirement. Your team does not have to brief each department from scratch.

Engineering checks the rail and drawing; sales approves price and date. Manufacturing scope and quality acceptance remain separate. Time gained depends on the actual workflow.

See the built-in product applications
Review the sources and separate approvals

Older note

“Use the previous mounting dimensions.”

A note from an earlier conversation. Its applicability to this version is unconfirmed.

Current product rule

“The mounting dimension has changed.”

The revised drawing proposed for review. An earlier note cannot silently establish its approval.

HEINI prepares. People decide.

Both sources stay linked to the order. HEINI prepares the drawing change, customer terms, material needs and margin for the responsible people.

Engineering checks the rail revision for this order. Sales approves price and date. Manufacturing approves its agreed scope; the actual printed part requires quality acceptance.

HEINI

Try the example

Nothing is sent, ordered or produced here. This example does not record real approvals.

From the accepted drawing to the printed rail

In the illustrated workflow, engineering reviews the design and suitability. The manufacturing order specifies material, process, producer and permitted quantity. The print job must match the order and approved revision. A “print complete” message is not quality acceptance: the responsible person checks the actual part.

This explains the intended workflow, including the agreed development scope. Review and accept the actual path before use.

Explore order-linked 3D manufacturing →

Illustrative workflow · acceptance required

Review the accepted specification at handoff.

In the agreed workflow, the manufacturing order should use the accepted order parts list.

Later product changes must not silently rewrite an order your customer has already accepted.

The complete workflow from quote through order to manufacturing is reviewed and accepted together for your business.

After the required approvals

Accepted specificationQuote & orderParts list & purchasingProduction plan & finance preparation

Agree the change once. Carry the same revision into the next department.

Keep the reviewed answer. With its limits.

Company memory keeps reviewed knowledge with its source, validity and access rights. A responsible person confirms which feedback may be reused for which work. Susi can draw on it for the next permitted task. Learning does not grant new permissions. An approval for this rail revision does not apply to every curtain.

Prices, stock and orders still come from current business records. Company memory does not replace them.

Explore the product tour ↗

Production and machine connections require an agreed, defined trial on one line. A received signal does not trigger a machine action.

Across your business

One colleague.
The whole business.

03

Configure

Product rules and deep parts lists. PIM, CIM / CPQ, import and product revisions.

Explore the tasks
06

Manage

Finance, service and predictions. Accounting preparation, financial control and Predictions. Excel, Word, presentations and CSV analysis.

Explore the tasks

Scope follows your plan, data and agreed connections. Forecasts need suitable history; model, data and uncertainty stay visible. Machine connections require an agreed pilot and separate approval.

Explore all features and tasks →

Software and preparation together

Less duplicated work.
More time for customers.

Cash savings

A bill that actually disappears.

Compare the software you can cancel with HEINI and the services you still need. Include setup, data migration, parallel operation and running costs. The total shows whether you save money.

Time for customers

Less routine work between departments.

Maintain product details once. Prepare quotes from them. Review how the accepted specification reaches purchasing and production in your agreed workflow. Measure the time saved against your current work, with the human review still included.

Freed time creates capacity for advice, sales and service. It is not an automatic cash saving.

Keep ERP, shop and your own AI operation connected

Your ERP can stay. Repeated work can go.

Odoo can remain the ERP foundation. We agree the leading system, data ownership and permitted changes for each connection.

Explore the ERP connection →

Your Shopware store stays part of the business.

The HEINI extension connects product and configuration data, the cart and versioned orders. Approved SEO content and product-passport references reuse maintained product information.

Explore the Shopware extension →

Your own server. Defined control.

Supported models can run locally in an agreed private deployment. Those calls avoid external per-token fees. Hardware, operation, HEINI software and remaining services still count. Data protection also needs clear permissions, contracts and deletion rules.

Plan private AI operation →
Work together. Keep control of your data.

Each company keeps its own data area. Federation shares what is approved for the agreed task, purpose and period. Reviewed company knowledge keeps its source and access rights.

Explore collaboration →
Which software can HEINI replace? →Plans and full costs →

Start with one colleague. Grow with your business.

One specialist colleague from €199 a month, excluding VAT. Choose the work you want help with first.

Discuss the right plan →Compare five plans →

Start with the work

Your business keeps moving.
HEINI joins in.

Start with one agreed workflow. Keep your existing systems while the relevant information, roles and approvals are brought together.

Connect a first workflow. Keep your ERP.

Keep the systems you need. Agree where product rules, stock, prices and postings are maintained, and what HEINI may read or change.

Odoo can remain a complementary ERP foundation. A first workflow does not require replacing your ERP. Connections, data transfer and the accepted result are agreed separately.

  1. 01

    Show us one recurring job.

    The input, your current work and the result you need.

  2. 02

    Connect what the job needs.

    Agree the sources, access, product facts and people responsible.

  3. 03

    Review the first case together.

    Check the result and resolve uncertain matches before accepting them.

  4. 04

    Expand what works.

    Add tasks, teams and sites step by step, with your approval. For Enterprise, discuss your own server and a suitable self-hosted AI language model. Agree which work runs there, the data routes and the running costs.

PSE Technik · our own operating business

10 minTechnical transfer of ten years of ERP history

15 minInitial Odoo configuration

Founder-reported reference from PSE Technik, a subsidiary of HEINI IP GmbH. Technical transfer and initial configuration only; full introduction, training and go-live are separate. No general duration guarantee.

One guided setup, nine core steps. Timing depends on data quality, connections and agreed scope. We define the first useful result with you; migration and go-live are checked separately.

See the guided onboarding ↗

Less repeat work starts with one case.

Your next colleague.
Let’s put HEINI to work.

Bring a request and the records behind it. Together, we choose A or B, agree data and approvals, and check the result, active time and costs that can actually disappear.

Book a demo meeting ↗Choose a plan & start ↗

No sensitive production data needed.

Compare plans ↗Become a partner ↗Why I built HEINI ↗

dh@heini.app · heini.app